Tri-Cities Gaming is hosting Magic: The Gathering tournaments at Gamesfest.
MODERN TOURNAMENT: It starts at 2 p.m.
In addition, Tri-Cities Gaming is offering:
DRAFT ON DEMAND games with choices of:
The Kennewick store is also offering SEALED deck tournaments with prerelease kits of:
They will have lots of singles and sealed products of Magic: The Gathering and Pokemon.
ATTENDANCE: Bill Stevenson, Dale Painter
APPROVAL OF PREVIOUS MINUTES – Approved
OLD BUSINESS
Layout map – Doug told Bill he submitted the map
Banking – Bill – We have $1,735 in our account. A card reader is arriving tomorrow for sales at the convention.
Vendors – Bill
Marketing – Bill
GM recruitment – Bill
REPORTS
President – Bill Stevenson
Vice President – Dale Painter
Secretary – Doug Nolan – Absent
Treasurer – Justin Burton – Absent
APPROVAL OF PREVIOUS MINUTES
OLD BUSINESS
Layout map
Banking
Vendors – Bill
Marketing – Bill
GM recruitment – Bill
REPORTS
President – Bill Stevenson
Vice President – Dale Painter
Secretary – Doug Nolan
Treasurer – Justin Burton
NEW BUSINESS
ATTENDEES
Alastair McBain, Brendan Quinn, Chuck Hamack, Doug Nolan, Dale Painter, Bill Stevenson, Jon Eckert
APPROVAL OF PREVIOUS MINUTES
Approved
REPORTS
President – None
Vice President – None
Secretary – None
Treasurer – Absent
OLD BUSINESS
Food Vendor – The vendor was absent for much of TAGCON. We don’t expect better service. Doug will put together a sheet of nearby restaurants.
Layout – The original was given to HAPO center. Will check with them to see if they need anything else.
Vendors – $75 for 2 passes with 1 table. $15 for each additional table.
– Need to check with TC Gaming if AU won’t to run Magic
Banking – Need to add vendor links
Marketing – Website updated, fliers will be sent into stores, need to get on community calendars and local resources, advertising on FB is being worked on.
GM Recruitment – Bill will send emails with a deadline of 3 weeks prior. Doug will send announcements to local FB groups.
NEW BUSINESS
Volunteers – Need code of conduct
Gamesfest – Needs insurance policy
Vendors – need individual insurance policies
Use Gaffers Tape.
ANNOUNCEMENTS
Next Meeting is Sunday, July 14 – rescheduled
LOCATION: Family Garden at 1 p.m.
APPROVAL OF PREVIOUS MINUTES
OLD BUSINESS
Food vendors – Doug
Layout – Doug
Banking – Bill
Vendors – Bill
Marketing – Bill
GM recruitment – Bill
Volunteer recruitment – Doug
REPORTS
President – Bill Stevenson
Vice President – Dale Painter
Secretary – Doug Nolan
Treasurer – Justin Burton
NEW BUSINESS
Programs – Bill
NEXT MEETING
ATTENDEES
Alastair McBain, Chuck Hamack, Doug Nolan, Dale Painter, Bill Stevenson, Tim Hildago
APPROVAL OF PREVIOUS MINUTES
Approved as amended.
REPORTS
President – Advertising continuing
Vice President – Offered to help with promotion via the website
Secretary – None
Treasurer – Absent
OLD BUSINESS
Discussed the HAPO center and asked Chuck Hamack to finalize the deal.
Never heard back from the food vendor. Doug Nolan will re-contact.
A table layout has been made. Will submit it to the HAPO center for approval.
An EIN has been secured and a HAPO business account should happen shortly. Looking into Zeffy.
Articles of Incorporation are ready to be sent around for reading and approval for 501c3
More promotional material has been secured and social media presence is increasing.
Will work on GM recruitment at a later date
Identified the types of volunteers needed and will work on figuring out the number needed for all roles.
NEW BUSINESS
Talked about how much to charge vendors and the number of tables needed. Chuck Hamack will coordinate with Doug Nolan
Talked about what was needed for the silent auction and other types of sales
Tabled discussion on special badges for people to a later date.
Doug Nolan will create a Google Form to create a volunteer list
Talked about not having merchandising at the registration table at the con at this time…but possibly selling water bottles for people to use. For future interest, 100 pins would be around $250.
Talked about Tabletop.events
Look into Tech Soup.
ANNOUNCEMENTS
The next meeting will be on March 10 at 1 p.m. at Fiesta Foods on Queensgate in Richland. Bill will reserve the table.
Gamesfest 2024 is at the
HAPO Convention Center in Pasco. The shiny facility offers room for all the tables we used last year, better parking, and an attached hotel with the
Holiday Inn. It is close to the highway and near tons of restaurants.
LOCATION: Family Garden at 1 p.m.
APPROVAL OF PREVIOUS MINUTES
REPORTS
President – Bill Stevenson
Vice President – Dale Painter
Secretary – Doug Nolan
Treasurer – Justin Burton
OLD BUSINESS
Location – Bill
Food vendors – Doug
Layout and Vendor Tables – Doug
501c3 – Chuck
Articles of Incorporation and By-Laws – Chuck
Banking – Bill
Marketing – Bill
GM recruitment – Bill
Volunteer recruitment – Doug
NEW BUSINESS
NEXT MEETING
The meeting was canceled.
NEXT MEETING
Feb. 25, 2024.
Gamesfest Meeting Minutes – Feb. 4, 2024
LOCATION: Magill’s Restaurant, Pasco
ATTENDEES
Chuck Hamack
Doug Nolan
Dale Painter
Bill Stevenson
Jon Eckert
Penny Eckert
APPROVAL OF PREVIOUS MINUTES
Approved as amended.
REPORTS
Chuck Hamack: Making progress on paperwork. He’ll meet with Bill for further work.
Bill Stevenson: Discussed the benefits of each of the three locations. We’re expecting up to 300 people so will need enough space for them. 10,000 square feet is sufficient room for it. The only question is how many tables we’ll need. This is important for the HAPO/TRAC location. Bill also showed off the wristbands and talked about the stickers available. No refunds are available.
OLD BUSINESS
Discussed EIN paperwork and approved vote to move forward.
Discussed Banking options, Bill will get more information for the next meeting. Will have 2 people make drops during the event to keep cash on hand low.
Discussed Event Positions for Gamesfest. Will need people for Registration, Vendors, Gaming, and Silent Auction. For registration will always need two people when registration is open. Will offer free admission with 8 hours of service. Will discuss more later.
Discussed having Board Members buy special shirts to wear during Gamesfest. Also buying vests for key members to wear while on duty at Gamesfest.
Discussed Souvenir Badges and Pins for Gamesfest. Bill will research badges and Chuck will research pins.
Discussed GM and volunteer shirts. At this point will hold off till we know how many people are coming and the associated costs. Maybe next year.
Discussed vendor tables and keeping them in the general game room. We have currently have three vendors interested. Will need to come of with how much to charge them for tables especially if extra tables cost $25 each.
NEW BUSINESS
The approval of paperwork was tabled till a future meeting as we aren’t there yet.
Discussed the location for Gamesfest. We voted to have HAPO/TRAC as our preferred choice. Chuck and Doug will go meet with them on Tuesday with more questions with possible final approval on Friday. Bill will send out an email with updates for an email vote. We hope to have a location signed by this week.
Discussed the food vendor for HAPO/TRAC. Chuck will talk with the food vendor to see what we can do for them to make a good deal for both of us.
Discussed having gaming-only panels during the event for education and outreach. Will need to have a space set up for holding them.
NEXT MEETING
The next meeting will be on Feb. 11 at 11 p.m. at Family Gardens. Bill will reserve the table.
Gamesfest